Aquila CTPV

The future of automated Safety Reporting

Aquila CTPV is our CFR part 11 compliant pharmacovigilance database which was designed to facilitate the obligatory process of safety reporting within clinical trials in order to ensure the compliance with tight timelines and requirement for consistent data transmission. By using Aquila CTPV in your trial, you have taken a huge leap into the future of automated safety reporting, medical case reviewing and efficient data handling.

Aquila CTPV Workflow

Within the clinical trial, the serious adverse event is brought to the attention of the investigator. Investigator logs on to Aquila CTPV and completes the SAE report. By applying the electronic signature, an e-mail notification including the pdf report is automatically sent to the Sponsor, NeuroScios PV Unit, Project Manager and NeuroScios Study Safety Officer (SSO) and Sponsor Medical Monitor (MM), as well as to the reporting investigator as confirmation. Both SSO/MM give their medical review within Aquila CTPV – with automated reports again being distributed to the involved parties. Investigator may complete a Follow-Up report with one click, while all previously completed fields are duplicated to ensure focus on new information to be delivered.

Aquila CTPV 3.0 optimizing all these processes:

  • Creation and submission of Initial and Follow-Up SAE reports by the investigators
  • Creation of medical reviews of SSO and MM
  • Automated e-mail notifications on reports, reviews to all involved parties
  • Assistance in XEVMPD submission of IMP details
  • Fast creation of EMA Sponsor Registration Documents, including assistance in online registration process
  • Assistance in MedDRA registration
  • Automated SAE line listings reporting
  • Internal MedDRA coding and external MedDRA access by desktop browser link
  • SUSAR assignment and assisted CIOMS creation
  • Automated Distribution of CIOMS report for SUSARs to investigators and parties involved in PV
  • Assignment of verified dosages to subjects after unblinding for specialized line listings, if applicable
  • Export of various PV overview reports and line listings

Aquila CTPV - FAQ

Is Aquila CTPV E2B(R3) compliant?

No. As there are several E2B compliant databases in the field, there is no additional need for sole E2B gateway transmission databases. However, the elements of the safety report in Aquila CTPV are based on E2B data fields. Aquila CTPV focuses on facilitation of PV processes and reporting procedures. As business rules for ICSR reporting are constantly changing, and EMA is currently implementing HL7 as the new format for the electronic exchange of data, EMA’s EVWEB reporting system will be used by us for SUSAR transmission to competent authorities to ensure seamless compliance with regulations.

Is Aquila CTPV adaptable?

Yes. Aquila CTPV offers individual adaptation possibilities according to the trial setting and is not limited to its version specification.

Is data in Aquila CTPV safe?

Aquila CTPV is hosted via a remote desktop solution by companies with extensive knowledge of database hosting. Each Aquila CTPV database is hosted on a dedicated server specifically set-up for each trial, therefore information from any other study can never be accessible within an individually set-up Aquila CTPV database. Aquila CTPV is additionally equipped with the part CFR 11 compliant toolkit of Ofnisystems Ltd, which provides restricted data access, electronic signatures and an audit trail of data changes. Backups of the backend data file are generated by NeuroScios PV after each new entry to ensure data loss prevention. Furthermore, NeuroScios GmbH PV Unit will additionally save exported data files on their dedicated server, including Excel (*.xls) and Adobe Acrobat Reader (*.pdf ) files of reported cases and reviews.

Is Aquila CTPV validated?

Yes. Aquila CTPV has undergone a validation process of all necessary features which was performed by NeuroScios CTPV. Validation reports are filed within the NeuroScios Pharmacovigilance System Master File. Ofnisystems LTD has separate validation documents on their Part 11 compliant Toolkit. Additionally, for each Aquila CTPV set-up for an individual trial or at version changes the general procedures are subject to another test procedures validation, which include the generation of study data (including study information, study investigators, sites and pv staff) as well as 3 test SAE cases (including Initial and Follow-Up), and both MM and SSO reviews.